System for handling correspondence



I T. C. BROWN. SYSTEM FOR HANDLING CORRESPONDENCE.

APPLICATION FILED OCT. 14, 1916.

1 ,359,959, Patented Nov. 23, 1920.

INDEX SY STEP/16' FINISHEDTQANSCRIFT iDICTATION 0 Fl ENCLOSED HEREINARE. MUST BE ATTACHED 1 I THE PAPERS RELATINGTO TORELATED PAPERS 1 ,K 'm@L| I cmnom NUMBEREDON AND RETURNEDTOS- Mir FROM Aaova. ACCOMPANYINGINDEX. I

1 T0 DICTATORS To TRANscRlsERa DICTATORS: PuT Box NQMBER ON INDEX- lNsERT HER E TAB END ouT.

mun-1BR...

7 To all whom it may concern UNITED wa PATENT COMPANY, OF WEST GE,

JERSEY.

QFiF f' EA THOMAS 0. BROWN, or wnsr ORANGE, NEW JERSEY, AssieNoR 'ro NnwJERSEY,

NEW JERSEY, A CORPORATION orNnw SYSTEM Eon HANDLING oonRnsPoNnENcE.

1,35%)59. s i n u ttersr tent. Patented Nov. 23,1920. Application filedQctober 14, 1916. Serial No. 1 25,564. I L

Be it known that I, THOMAS I citizen of the United States, and aresident of Nest Orange, in the county of Essex and State of New Jersey,have invented a certain new and useful'System for Handling Correspondence, of which the following is a descrlption. I

My invention relates to a system for hair] dling correspondence, andmore particularly to-an improved method and means for facilitating' thehandling of a dictated phono graph record, together with the correspondence and other papers which relate to. said record, as when the same isto besent from one person to another, for example, from a dictator tothe transcriber and vice versa. A satisfactory arrangement or system fortransporting a dictated phonograph record, together with thecorrespondence and other papers relating to said record, has heretoforebeena 'feature'lacking; in the applicasystems or arrangements, however,are ob tion of voice writing in many business offices. Various systemshave been resorted to for this purpose, such as the securing of v thecorrespondence and'other-paper's to the record carton by wrapping thesame about such carton and by rollingthe papers into a roll and thenstuifing the sam'e into the. record or the end of the record itself.These:

jectionable for the reason that' the cartons, together with the recordstherein andthepapers attached thereto, are unwieldlyfito handle and'thepapers becomeso curled and 'mussed as to render them 'difliculttto file.

Moreover, with these arrangements I the finished work is seldom returnedto the dieta'tor by thet'ranscriber in a neat and clean condition. 4 w.a,

In another system heretofore"used, an ordinary correspondence'folder hasbeen em-f ployed to transportthe correspondence and papers relating tothedictated' record. ;W-i.th

C; BROWN, a

' dictation memorandum or index.-

' scribing m -for he aide? e Moreover, when the folder containingthepapers' is returned and it" is desired toemploy the same folder withanother record, or to transfer the same to another dictator forhis use,it is necessary 'either'to erase or I cross out the carton number or thedictators name, or both, on the folder and to write the number ofthecarton for thenew record or the other dictators name or both'thereonAccordingly, the folder after a short time is in a very bad conditionandits life is comparatively limited.

Still another system heretofore used and employingthe folders is-asfollows: A per-- manent number is applied to the folder itself and nonumber to the record carton, and the name of the dictator is written orprinted on the folder. Iniusing such a folder, in order to identify therecord carton, with, the

folder, the dictator perfor th following perations i I.

'1. He dictates of the record. I p

'2. Hedictates thenum given with therecordx? r a 3. He writesthenumberof; the .folder on the dictation memorandum,Ol'index-,-v 4-. Hewrites hisname or initials on the his at the :jr. a the rear r n scheme:in addition. toinvolv ng considerable ;-n1imbe.r of. operat ons-" n thepart. ofthe, dictator is a so seriouslyobieati'onable, especially in abusy-transcribing department, as it is frequently impracticable? tovisually 'dentify the record and the-1 folder, one with'the other, which-rendersitfl necessary to vfirst listento the record in order toascertain'the:diotatorls name-and the then search among-thepapersinithe-tr numberaocf the correspondence=-folderi and t above objectionswil-l'bejlargely obviated and-improved means 'fo'r juse incarryingf outsuch method. My improved method prefer-v ably consists in employing acontainer, such} as a folder, for the correspondence and other papersrelating to a dictated record,.placing the dictated record in a numberedcarton, writing only the number of the record 'carton on the usualmemorandum or, index made by the dictator du'ringthe dictatingj of therecord, applying said memorandum to the correspondence container so thatthe rec- 0rd carton number thereon will be visible preferably fromoutside the container, and then sending the carton together with thecontainer and contents to the desired point. novel container is employedin carrying out my method, which is preferably adapted Figure 1 is aplanview of a novel corre- I spondence folder employed. in carrying outmy invention;

Fig. 2 is a fragmentary plan View of the folder shown in Fig. 1, showingthe memo randum and name card disposed in the respective pocketsthereforin the folder;

Fig. '3 is a fragmentary plan View of a folder such as shown in Fig. 1provided with modified means for holding the memorandum or index; and

Fig. 4 is an enlarged cross sectional view on line 44 of Fig. 3.

Referring to the drawing and especially to Figs; 1 and2, referencecharacter 1 represents a container, here shown as a folder, forcorrespondence or like matter. .The folder 1 comprises a front leaf 2and a rear leaf 3 connected at the fold 4. The front leaf 2 of thecontainer or folder 1 is provided with suitable means for removablyholding the usual memorandum or index made by a dictator while dictatinga record, in such a position that a portion of the index will be visiblepreferably from outside the container. In the preferred form of folder,means is also provided for removably holding a name card so that aportion thereof will bevisib'le preferably from outside the container todisclose the name of the dictator. As shown in Figs. 1 and 2, the meansfor holding the memorandum and name card consists of a pair of pockets 5and 6 provided on the front leaf 2 of the folder, substantiallycentrally thereof, the front wall of the pocket 5 being provided with anopenlng or window 7 and the front wall of V the pocket 6 being providedwith an opening or window 8. "The pockets5 and 6-are preferably formedby securing a substantially rectangular strip 9 at its side edges, oneend, and intermediate its ends, between the wmdows or openings 7 and 8,to the leaf .2. Spaces are preferably provided. on either side of thestrip 9 for written instructions to dictators and transcrlbers. Suitable1nstructions are also printed or written on the face of the folderpreferably at the left of the window or opening 8 for the return'ofthetranscribed matter and the related papers to the dictator. Otherinstructions or the like may also be printed or writtenon the face ofthe folder.

The use of the folder above described is as follows JVhen the dictatorhas finished dictating a record, he writes the number appearing on thecarton for the. dictated record on the tab end of the usual'memorandumor index 10. He thenpla'ces the record in the numbered carton andinserts the memorandum or index 10 into the pocket 5 through the openingor window 7 in such 'a manner as to leave the tab end of the index withthe record carton number thereon exposed at the opening 7 as shown inFig.

, or container 1, together with the carton and the record therein, tothe transcriber, When the transcriber has finished the transcript of therecord, the same is placed in the folder'together with the relatedpapers and returned to the dictator in accordance with instructionsappearing upon the face of leaf 2. 1 p

By reason of the use of the interchangeable name card 11, which may beof celluloid or other suitable material, the folder 1 may be transferredin good condition from one dictator to another for use, it being merelynecessary to erase the name of one dictator on the card -11 and to writethe name of the other dictator thereon or to substitute a new name cardtherefor.

The use of this folder is'also advantas geous in that the danger oflosing the cellu-- loid memorandum slip 10 or other index when placed"invthe pocket 5 of the folder is much less than when merely placed inthe inside of the record carton. and then carried to the transcriber ashas heretofore been customary. 5 As a matter of convenience, it ispreferable to represent the memorandum or index on the face of the strip9, as shown at 12 in Fig. 1, and to provide spaces on either side ofsuch representation for suitable innumber thereonwill be visible. Forexample, as shown in Figs. 3 and 4:, a pair of alined spring clips orfingers 14;, suitably secured to the front leaf 2 of the folder 1 thespirit of the invention and the scope of the appended claims.

Having now described my invention, what I claim and desire to protect byLetters Patent of the United States is as follows 1. A container forcorrespondence or the like, and a substantially rectangular stripsecured at two sides, one end and transversely thereof intermediate itsends to one wall of the container, whereby a pair .of pockets are formedby said strip and said wall of the container, one side of each of saidpockets being provided with a window or opening, substantially asdescribed.

2. A container for correspondence or the like, and a substantiallyrectangular strip secured at two sides, one end and transversely thereofintermediate its ends to one wall of the container whereby a pair ofpockets are formed by said strip and said wall of the container, eachportion of the strip forming oneside of each of said pockets'beingprovided with a window ,or opening, substantially as described.

3. The combination of a container for correspondence relating to matteron a pho-' 1 nograph record tablet, an lnstruction or cor- I rectionslip for use in connection with such record tablet, and a card with thename of the dictator, said container being provided with separate meansfor respectively holding said slip and card ina position with a portionof each visible, substantially as described.-

4. The combination of a container for correspondence relating to matteron a phornograpli record tablet, an instruction or cor-.

rection slip for use in connection with such record tablet, and a cardwith the name of the dictator, said container being provided with a pairof pockets for respectively holding said slip and card, each of saidpockets being provided with an opening or window whereby a portionof'theslip and card will be visible when disposed in such pockets,

substantially as described.

This SPBCifiOQLtlOIL signed and witnessed.

this 6th day of October, 1916.

- I THOMAS C. BROWN. Witnesses:

WILLIAM A. HARDY, FREDERICK BACHMANN. Q

